Project Management Processes

Project Management Processes

Project management processes can be split into five groups each consisting of one or more processes. All these processes are interrelated as the output of one process becomes the input for the other. In the central process groups, all the links are looped. The planning process provides a documented project plan for the implementation process which in turn provides documented updates to the planning processes as the project progresses.

1. Initiation process: Initiation is the process of formally identifying the presence of a new project to the next phase. This phase relates the project to the ongoing work of the project organisation.

2. Planning process: project planning is one of the most significant activities of project management because it includes activities that were not included earlier as a result of which it contains more processes than The process of planning is not the specific-a single project can get different plans from different teams. These are two kinds of planning processes.

  1. Core process: These are the processes that are interdependent and must be performed in a sequence in almost all the project.
  2. Facilitating process: These are intermittent processes that are performed as and when they are required in the project planning phase.

3. Implementation process:  implementation process also involves core process and facilitating process.

  1. Core process: Project plan implementation it is the process of implementation project plan . A major portion of the project budget is spent on this process. This process requires the project manager, the top management, and the project team to support one another and coordinate their activities.
  2. Facilitating process:
  • Scope verification: it is the process of getting the project scope formally approved by the key stakeholders of the project. It ensures the satisfactory accomplishment of all the project When the project is terminated before schedule, the scope verification should contain the extent and level of completion.
  • Quality Assurance: It is the process of evaluating the total performance of the project regularly, in order to ensure that the project life cycle. It is usually conducted by the quality assurance department or any other department responsible for quality. Quality assurance is generally done by all the major stakeholders of the project.
  • Team Development: It is the process of increasing the project stakeholders ability to contribute as individuals and at the same time increasing the efficiency of the team to function as a group
  • Information distribution: It is a process of making the required information available to project stakeholders. It involves executing the communication management plan and also meeting unexpected requests for information.
  • Solicitation: It is the process of gathering information from the front of bids, quotations and proposals from qualified vendors to satisfy to satisfy the project needs. Usually, it is the vendors who put in a majority of the effort in this process. The process requires procurement documents and a list of qualified vendors.
  • Vendor selection: it is a process of accepting bids, quotations or proposal and evaluating vendors.
  • Contract administration: it is the process of ensuring that the vendors deliver materials as per the requirements of the contract. When the project is big and involves more than one vendor, managing communications and interactions among vendors becomes crucial.

4. Controlling process: Controlling is important in project management because it helps to measure project performance regularly so as to determine the deviation from the plan and rectify the problem this minimizes cost over-runs time lapse, schedule slippages and maintains the overall quality of products controlling processing too involves core processes and facilitating processes.

5. Closing process: Closing a project is also a major activity in the project life cycle. Every project has to come to an end after it has attained its objectives. Closing has special significance in project management because it marks the formal acceptance of the project by the client and the archiving of the project reports for future reference. The closing process involves administrative closure and contract closure. Administrative closure is the process of generating collecting and conveying all project related information to formally complete the project. Contract closure is the process of final settlement of contract along with the resolution of any open issues.

Responsibilities of Project Manager

  • Planning and Defining Scope.
  • Activity Planning and Sequencing.
  • Resource Planning.
  • Developing Schedules.
  • Time Estimating.
  • Cost Estimating.
  • Developing a Budget.
  • Documentation.
  • Creating Charts and Schedules.
  • Risk Analysis.
  • Managing Risks and Issues.
  • Monitoring and Reporting Progress.
  • Team Leadership.
  • Strategic Influencing.
  • Business Partnering.
  • Working with Vendors.
  • Controlling Quality.