Time Management Definition
Time management may be defined as the art and science of making the optimum utilization of time. It helps an individual in achieving the tasks in the shortest possible time in a correct manner. This calls for understanding and managing the time-task matrix; evaluating the tasks that need to be completed vis-a-vis the time within which these have to be completed. This would require allocating time to specific tasks, deciding on their sequence and finally carrying-them out as planned.
According to Ann Smith Rice___” Time management is defined as gaining control over what you do, when you do it, how you do it, and why you do it“.
According to Vaughn___” Time management is defined as organizing and monitoring time so that tasks can be scheduled and completed in an efficient and timely manner”.
Time is the common denominator underlying all human activities. It has following very unique characteristics:
- It is Finite in the sense that it is not expandable or stretchable. One hour would always have 60 minutes or 3600 seconds.
- It is limited as we all have fixed time to complete tasks, and
- It is irreversible because once elapsed; time cannot be regained or recovered.
- Provide a Sense of Achievement: Management of good time facilitates and enables timely completion of tasks and achievement of goals. Effective management of time helps an individual to extract time for those tasks which one enjoys to do.He also manages to complete his tasks on time without being rushed.
- Conserves Energy: Poor management of time often leads to wastage of time, having to do the same task over and over again, spending more time on a task than required. In other words, more effort results in less output.
- Enhances Productivity: Good management of time also enhance productivity as rational use of time results in more output. Organizations are known to have considerably enhanced the productivity of their employees by improving their management
- Reduce Re-Work: Proper managing time also reduces error at work thus preventing the need for redoing things.
- Provide Free Time: Time managed is time saved, Which can thus be utilised for leisure and recreational activities, with the family or no socializing, which are very crucial for improving the efficiency of work as well as the overall quality of life.
- Reduces Wastage of Time: By careful planning and managing time one is able to optimize the use of available time thereby avoiding or reducing wastage. This is important because time is a very important resource.
- Improves Reputation: Good management of time enhances efficiency thereby improving performance. Professionals who manage time better, perform better and achieve more and thereby earn a good reputation for delivering on time.
- Minimizes Stress: Management of time makes work easy, requiring less time and effort to achieve the same task. It is an effort saving technique.