Human Resource Planning(HRP)

Definition of Human Resource Planning

Human Resource Planning is a system of matching the supply of people with openings the organization expects the over a given time frame. HRP is the process by which an organization ensures that it has right number and right kind of people, at the right place, at the right time,capable of effectively and efficiently completing those tasks that will help the organization achieve its overall objectives.

According to Bulla and Scott___“Human resource planning is the process for ensuring that the human resource requirements of an organization are identified and plans are made for satisfying those requirements”.

According to Dale S. Beach___ Human resource planning is a process of determining and assuring that the organisation will have an adequate number of qualified persons, available at the proper times, performing jobs which meet the needs of the enterprise and which provide satisfaction for the individuals involved.

According James Walker___”Human resource planning is the process of analyzing an organization’s human resource needs under changing conditions and developing activities necessary to satisfy those needs.”

Features of HRP

1. Dynamic Activity: Human resource planning is a continuous or never ending process because the demand and supply of manpower are subject to frequent change.

2. Well Defined Objectives: The objectives of the organization in its strategic planning and operating planning may form the objectives of human resource planning. Human resource needs are planned on the basis of company’s goals. Besides, human resource planning has its own objectives like developing human resources, updating technical expertise, career planning of individual executives and people, ensuring better commitment of people and so on.

3. Determines Personal Needs: Human resource plan must incorporate the human resource needs of the enterprise. The thinking will have to be done in advance so that the persons are available at a time when they are required. For this purpose, an enterprise will have to undertake recruiting, selecting and training process also.

4. Consists of Current Manpower Inventory: It includes the inventory of present manpower in the organisation. The executive should know the persons who will be available to him for undertaking higher responsibilities in the near future.

5. Adjusting Demand and Supply: Manpower needs have to be planned well in advance as suitable persons are available in future. If sufficient persons will not be available in future then efforts should be .made to start recruitment process well in advance. The demand and supply of personnel should be planned in advance.

6. Creating Proper Work Environment: Besides estimating and employing personnel, human resource planning also ensures that working conditions are created. Employees should like to work in the organisation and they should get proper job satisfaction.

7. Development of Policies: It results in the developing of policies, programmes and procedures for the acquisition, development, preservation and utilization of the organization’s human assets.

Objectives of Human Resource Planning

  • Forecasting Human Resource Requirements.
  • Analyse Current Workforce.
  • Effective Management of change.
  • Realizing Organizational Goals.
  • Provide Information.
  • Effective Utilization of Human Resource.
  • Determine Manpower Gap.

Factors Affecting HRP

External Factors

  • Government Policies.
  • Level of Economic Development.
  • Business Environment.
  • Level of Technology.
  • International Factors.

Internal Factors

  • Company Policies and Strategies.
  • Human Resource Policies.
  • Job Analysis.
  • Time Horizon.
  • Trade Unions.
  • Production and Operational Policies.